The City Clerk is appointed by the Mayor with the consent of the City Council by an affirmative vote of a majority of Council Members. Although an appointee of the Mayor, the Clerk serves the entire City government. In this capacity the Clerk serves as the Records Management Liaison Officer for the City and has the care and custody of the books, records, papers, legal documents and journals of proceedings of the City Council and carries out additional duties as may be required by the Council or the Mayor.
The City Clerk's primary duties and responsibilities are as follows:
- Attending, recording and preparing minutes of all meetings of City Council
- Noticing all City Council meetings in accordance with State law
- Preparing and distributing the City Council agendas
- Supervising the Municipal Election for the Mayor and City Council
- Administers process for citizen appointments to the various boards, authorities and commissions for the City of Pensacola
- Maintaining all official records and documents such as ordinances, resolutions, deeds to City property, easements, contracts, agreements, and other various Council actions
- Preparation of legal advertisements and recording documents in accordance with State law
- Ensures all official public records maintained by the Clerk's office are available to citizens via the City's website